AI and GDPR: how to use artificial intelligence without breaking the rules

The question is not whether your company will use AI, but whether it will do so well. And «well» includes complying with GDPR: the biggest risk of AI is not technical, it's legal and reputational.

When an employee pastes information into a public AI tool, that data may leave your control. Governance is not about banning, but about establishing how, where and with what data AI is used.

Which data should never leave

Sensitive personal data, confidential client information, trade secrets or credentials. The first AI policy of any company should define this list clearly.

Vendors and data location

Where information is processed matters. For sensitive data, private or EU-based options reduce risk. It's worth reviewing each vendor's terms before adopting it.

A usage policy in four pieces

• Which tools are approved and for what
• Which data can and cannot be used
• Who is responsible and how the team is trained
• How usage is verified and audited

At AxisOne we help define responsible-use policies and deploy GDPR-compliant AI, as well as train teams. Innovation and compliance are not at odds.